Department Department of Aviation
Job Title PURCHASING ADMINISTRATOR
Min Salary $55,011.84
Max Salary $85,269.60
Job Type Full-Time Regular
Requisition Id 04-9886
CLOSING DATE: December 8, 2004
For more information click on the following link:
Note: You cannot apply for this position on-line. Please submit a paper application and supplemental assessment.
ABOUT THE POSITION: Plans, organizes, supervises, reviews and evaluates the work of purchasing and materials management staff in a major functional area; performs the full range of complex purchasing, negotiation, contracting and expediting activities. This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies which may occur within the next six (6) months.
HOW TO QUALIFY:
1. Bachelor’s Degree in Business or Public Administration or a field related to the work, AND
2. Four (4) years of full-time professional level purchasing experience, preferably in a public agency setting. Such experience must have included the preparation of formal bid and specification documents and the purchase of a wide variety of commodities.
Note: Professional purchasing experience, which has provided the skills and knowledge to perform all necessary job functions at this level may be substituted for the education on a year-for-year basis to a maximum of two (2) years.
Additional Note: Appropriate purchasing certification, advanced degree and prior lead or supervisory experience desirable.
Licensing and Certification: Certification as a Certified Purchasing Manager or Certified Public Purchasing Officer is desirable.
WORKING CONDITIONS: Attend meetings outside of normal working hours.
Background Investigation: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Federal Aviation Administration.
THE SCORING: Applicants will receive a score of 50 points for meeting the minimum qualification requirements (as documented on application). Applicants may receive up to 50 additional points based upon a rating of the supplemental application responses.
1. Clark County Application - Follow all instructions on the application form and include all education and experience that qualify you for this position.
2. Supplemental Application - Follow all instructions on the supplemental application form and include detailed information in all responses.
3. If applicable, please submit copy of professional certification(s). See Licensing and Certification above.
THE APPLICATION PROCESS: Candidates must submit an employment application and a supplemental application. The candidate is responsible for submitting a complete Clark County application package. If the application does not demonstrate that minimum employment requirements are met the candidate will not move forward in the recruitment process. Additional information will not be accepted after the closing date. Human Resources will screen the application for qualifications. The selection process may consist of a review of the application, a supplemental rating, and a hiring interview. Applicants may be called to the hiring interview based upon score and/or special skill requirements for the position. Human Resources reserves the right to call only the most qualified applicants to the final hiring interview.
THE POSITION: Plans, organizes, assigns, supervises, reviews and evaluates the work of assigned purchasing and related staff. Contributes to the overall quality of the department's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Recommends selection of staff; trains staff in work procedures; administers discipline as required. May develop goals, policies and procedures for the agency or functional area to which assigned. Prepares specifications and negotiates contracts for professional services. Analyzes bids, recommends award and prepares the necessary documentation and agenda materials for contract awards; confers with legal staff regarding contract provisions. Confers with the requesting department to ensure that order parameters are understood and to provide information regarding products, suppliers, delivery and pricing; prepares formal specification and requests for proposal. Analyzes requisitions and requests for purchase to determine the types of materials, supplies, equipment or services required; ensures that such requests are complete and that proper authorization has been obtained. Obtains verbal or written price quotations or prepares formal specifications and bid packages as required; arranges for the duplication and distribution of such materials. Interviews salespersons, visits manufacturers and vendors, attends demonstrations and obtains samples and literature from potential suppliers; obtains comparative data regarding price, quality, quantity, availability and delivery of materials, equipment and supplies; recommends sources of supply. Places orders with vendors and negotiates changes to purchase terms as required; follows-up for contract renewal upon expiration dates. Resolves purchase order, invoicing and delivery complaints and problems; follows-up and authorizes modifications to ensure that County or agency staff receives materials and supplies of appropriate quality and quantity in a timely manner. Conducts pre-bid meetings; informs vendors and contractors of County policies, procedures, insurance and bonding requirements and other matters related to doing business with the County; ensures compliance with such policies and procedures. May drive a motor vehicle in order to visit vendors and attend off-site meetings.
PHYSICAL REQUIREMENTS: Mobility to work in a typical office setting and use standard office equipment; vision to read printed materials and a VDT screen; and hearing and speech to communicate in person or over the telephone. Must be capable of traveling to and from various County locations in order to visit vendor’s and manufacturer's places of business and County work sites. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
VETERANS’ PREFERENCE: Veterans will receive five (5) preference points in addition to their overall score; disabled veterans will receive ten (10) preference points in addition to their overall score. A copy of a DD-214, documenting an honorable discharge, must be included with application. Additionally, disabled veterans must include a letter from the Veteran’s Administration verifying disabled status. Veteran’s preference may be used only for initial employment with Clark County.
CLARK COUNTY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
NOTICE TO ALL APPLICANTS: Applications must be received in Human Resources by 5:00 pm on the closing date.
NOTICE TO DISABLED APPLICANTS: Requests for accommodation should be directed to Human Resources.