Re: CAA: Mutual Help List, Special Events Permit

["jim mccue" <jim7airports@xxxxxxxxxxx>]

John, what a guy......
Jim


>From: John Lawson <jlawson@xxxxxxxxxxxxxxxxxxxx>
>Reply-To: help@xxxxxxxxxxxxxxxxxxxxxx
>To: help@xxxxxxxxxxxxxxxxxxxxxx
>Subject: Re: CAA: Mutual Help List,  Special Events Permit
>Date: Wed, 03 Sep 2003 14:29:00 -0400
>
>Mr. or Ms. Moore - we just established a special events policy for just the 
>sort of thing you're talking about, it covers both aeronautical and 
>non-aeronautical events.  I'll email it to you via another message.  Let me 
>know what you think of it.
>
>Essentially, we don't like to do individual agreements with each vendor 
>either, so we tell the event organizer we want 5% of the gross plus 
>material and overtime expenses incurred by the airport, and he/she can 
>charge vendors and spectators whatever they want.  Make sure it's clear to 
>the organizer that it's based on GROSS, not NET (too many opportunities for 
>manipulation), and that they have to provide an accounting of revenues 
>along with the payment (not to worry about their expenditures, they can 
>spend as much as they want to).  The vendors should have insurance that 
>names the sponsor and/or airport as "additional insured," or they don't do 
>business on the airport.
>
>The policy also covers other aspects - safety, security, coordination, 
>permits, etc.  If you're closing a runway (or the entire airport), be sure 
>you contact the appropriate FSDO (or, in Michigan, the State Aeronautics 
>Department) and let them know what you're doing.  They may very well want 
>to see a written plan that addresses some of the above-named aspects.
>
>Also, there are a couple of advisory circulars out that cover special 
>events, 00-61 (Event Planning Guide) and 91-45 (Waivers:  Aviation Events). 
>  You might find some helpful hints there.
>
>A few words of caution:  make the organizer submit his/her plan to you in 
>writing and make approval contingent on revising the plan as necessary to 
>meet with your satisfaction.  I'd require the organizer to have one point 
>of contact available at all times who is responsible for all safety and 
>operational aspects, and require that that POC be immediately available to 
>you via personal contact, phone, or radio.  You want someone you can grab 
>RIGHT NOW if something goes wrong or just doesn't look right.  That POC 
>should be in a position to know what's going on (i.e., comm, location, etc) 
>and have the authority to make things happen immediately (up to and 
>including suspending conduct of the event) if required.
>
>If anyone else is interested in a copy of the events policy, let me know at 
>jlawson@xxxxxxxxxxxxxxxxxxxx and I'll shoot you one.
>
>Semper Fi,
>John Lawson, A.A.E.
>Airport Manager
>Grosse Ile Municipal Airport, MI
>http://www.grosseileairport.com
>
>jmoore@xxxxxxxxxxxxxxxxx wrote:
>>Hello People:
>>
>>Would anybody be will to share a copy of the type of contract, permit, or 
>>whatever you use to hold a special event.  We have a skydiving outfit that 
>>wants to hold an event at one of our GA airports.  This is not going to be 
>>a full time thing just a couple of days but we feel they should be charged 
>>a fee for the event since they will be charging money for the event.    
>>Street and Highways Code dictate the permits for special events but they 
>>dont cover the airport.  We have been advised that this would be a gift of 
>>public funds if we didnt charge them for the useage.  We do use License 
>>Agreements for revenue generating businesses but we dont want to have to 
>>go to all that trouble for just a two day thing.  If someone has something 
>>we could use that would be great.    Find past Mutual Help topics in the 
>>CAA Help Forum
>>http://www.californiaaviation.org/dc/dcboard.php
>>
>>*****************************************
>>California Aviation Alliance: Mutual Help List
>>  To originate a message to the Mutual Help List, address your e-mail to 
>>help@xxxxxxxxxxxxxxxxxxxxxx, fill in the 'Subject" line and your message 
>>or use the convenient form at: 
>>http://www.californiaaviation.org/post_to_lists.htm
>>Either way, your message will be received by everyone on the list.
>>
>>To respond to someone elses message to this list, simply click on the 
>>'Reply' button on your e-mail program, leaving the 'Subject' line alone.
>>Your response will be received by everyone on the list.
>>
>>To manage your CAA subscriptions, use the CAA: Mail List Administration 
>>page at  http://californiaaviation.org/cal/index.cfm
>>
>>
>>
>
>
>   Find past Mutual Help topics in the CAA Help Forum
>http://www.californiaaviation.org/dc/dcboard.php
>
>*****************************************
>California Aviation Alliance: Mutual Help List
>
>To originate a message to the Mutual Help List, address your e-mail to 
>help@xxxxxxxxxxxxxxxxxxxxxx, fill in the 'Subject" line and your message or 
>use the convenient form at: 
>http://www.californiaaviation.org/post_to_lists.htm
>Either way, your message will be received by everyone on the list.
>
>To respond to someone elses message to this list, simply click on the 
>'Reply' button on your e-mail program, leaving the 'Subject' line alone.
>Your response will be received by everyone on the list.
>
>To manage your CAA subscriptions, use the CAA: Mail List Administration 
>page at  http://californiaaviation.org/cal/index.cfm
>

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   Find past Mutual Help topics in the CAA Help Forum
http://www.californiaaviation.org/dc/dcboard.php

*****************************************